Adventures in Technology Enhanced Learning @ UoP

Tag: moodle (Page 3 of 7)

Top Four Moodle Questions – Part 2 Students

So here we are at the beginning of another academic year, all that work to get Moodle up and running has paid off and even if I say so myself it’s looking good! So I’ve given you the Four Top Moodle Questions for Lecturers, now I bet you’re wondering what are the top Moodle questions asked by students.

At the number 1 slot is: “I’ve logged into Moodle and I can’t see any information, where are my modules?” This question normally starts being asked as soon as the students finish enrolling at the university, which can be even before Induction week!  Hopefully, by now all the students that have Teaching Block 1 (19SEP) and Year long (19YR) modules can now see their sites on their homepage. Modules are hidden from student view so that the sites can be updated and are usually released by the lecturer in their first taught session with students. This isn’t written in stone and the lecturer can unhide them at any time once the module is ready.

In at number 2 is: “I’ve got some modules, but some are still missing, can you add them to my Moodle homepage?”  Teaching Block 2 modules are normally kept hidden until the beginning of January.  Some lecturers release these modules before January but others prefer for students to view their material in chronological order.  If you’re still missing modules in January 2020, please contact us on elearn@port.ac.uk so we can investigate the issue further.  

The 3rd most popular question is: “Where can I find my timetable in Moodle?” The answer to this question is, you won’t be able to find your timetable in Moodle.  Your timetable can be found on MyPort Information Hub.  Along the top banner you will see four titles, one of those titles is “My Timetable”.  Here you’ll find a calendar with your timetable on, you can look at it daily, weekly or monthly. Information shown is the length of the lecture, the building where your lecture is taking place, plus the room number, along with the title of the lecture.

The 4th question normally appears in January its: “I’ve been given the wrong year modules. Why do my modules end with the date of the last year?”  Most academic Undergraduate courses begin in August and end in July, so regardless of which Teaching Block it is, the module will end (for this year) with 19. It is the year that the August is in which indicates what year appears on the code and not the calendar year.  So this year you’ll see in January 2020 that your modules will end with 19JAN.

Credit Image: Photo by Tim Mossholder on Unsplash

Moodle 3.7 – New Features

Each year, over the summer, the University upgrades Moodle to ensure staff and students have access to all the new features and fixes.

In this post I’ll give an outline of the new features in Moodle 3.7 that are most relevant to the University.

  • New Theme updates.

The new theme provides a new look to the dashboard. The courses are displayed by default in ‘card’ view. This can be changed in the drop down menu to either a list or summary view. Courses/Modules can be starred and filtered so that the most frequently used ones are easily accessible. The Timeline block on the dashboard page shows upcoming events from all your sites. This can be demonstrated by viewing the Moodle tour. Reset a tour by clicking the icon at the top of a page. Tour Icon

There is now an in-line reply box, making it quicker to respond to a post. Important discussions can be ‘starred’ at an individual level. This will sort your favourite posts to the top of your list (under any pinned posts). Discussions can also be sorted by reply, latest post or creation date.

There is a new personal messaging space, that allows conversation between users. Conversations can be ‘starred’ and filtered according to importance. The tool also allows for live chat to take place similar to GChat in Google.

When undertaking a quiz, the student is able to clear their choice and change their answer.

If a page has been hidden in a book, it will now display to an academic even with editing turned off. It will appear greyed out, showing that it is not visible to a student.

 

Top Four Moodle Questions

At the beginning of each new academic year Technology Enhanced Learning (TEL) receive many Moodle queries from staff – here are the top four that we’re asked:

Q1) I can’t see my module(s) on my Moodle Homepage, why not?

A1) Are you a new member of staff or have you recently taken over the module? Has the module changed name/code and has it had a Moodle presence previously? These are some of the reasons you may not be able to see a module on your homepage, to help us resolve the issue for you we will require some details about the module(s) – the module title and/or the module code, the level of access that you require for the module(s), and your username. With this information we can add you to the module or create a blank module (or clone an existing one) for you to build.

Q2) My students are not attached to my module(s), why not?

A2) Students are added to modules in Moodle by mapping course codes and registration instances, or modules codes and attendance groups against Student Records. We do not manually add students as this access will not update should they change their modules of study.  Let us know if you are missing students and we will try to see if we can resolve this problem for you or bring it to the attention of your course administrators if a change needs to be made in Student Records.

Q3) I can see my students are attached to my module, but they are saying that they can’t see the module on their homepage, why not?

A3) It could be that your module is still hidden from student view.  To unhide your module, go to the module, click on the ‘Actions Menu’ (top right hand-side), click on ‘Edit settings’, click on the drop down arrow in the box alongside the ‘Course visibility’ title, click on ‘Show’ scroll down and click on ‘Save and display’.  Once your students have refreshed their Moodle page, students should be able to see the module.  If students still cannot see the module, please supply the module’s details and we will investigate to see if we can resolve this issue. 

screenshot of the words Course Visibility next to a box with a drop down arrow showing the word Show

A screenshot of the drop down box, if it says Hide click on Show.

It is also important to remember that modules ending in JAN stay hidden from student view until January (or until the module is unhidden).  So you’ll see the students, but the students won’t see the module.

Q4) My colleague needs access to my module, can I add them myself?

A4) Yes you can – on the module page click on the ‘Actions Menu’ (top right hand-side), click on ‘More’ at the bottom of the list. Click on the tab ‘Users’, then in the ‘Users’ section click on ‘Enrolled users’ (first title).  This will take you to the participants page, click on the box that says ‘Enrol users’ a box will appear, first assign the role you wish your colleague to have from the drop-down menu, then type their name in the top search box, were it says ‘Select users’. When the name you require appears click on it, so it appears above the box, then click on the ‘Enrol selected users and cohorts’ button.  

screenshot of the enrol users box showing details of where to clickA sample of the Enrol users box.

When your colleague refreshes their page or logs into Moodle the module will appear on their homepage.
With Lecturer access you can give another colleague a ‘Lecturer’, ‘non-editing Teacher’ or ‘Guest’ role, you cannot assign the ‘Student’ role.

Alternatively, complete the Moodle Request form on My Services and we’ll add new users for you. 

Photo by Brooke Cagle on Unsplash

Grackle for accessible Google Docs and Slides

I was chatting to an academic the other day. We were talking about the new tool in Moodle for automatically checking the accessibility of documents and providing alternative formats on-the-fly. It’s called Blackboard Ally and it’ll even give you step-by-step guidance on how to fix any accessibility issues (hint: click the meter icon for advice and guidance).

A screenshot of a Moodle site displaying the Blackboard Ally plugin and the accessibility icon next to a resource. The accessibility score is high

But wait they said, that’s fine for documents, Powerpoints and PDFs but I use Google Docs all the time, how can I improve those?

Ah, I said, you’ll need to use a bit of Grackle on that. It’s not for grouting your bathroom, it’s for fixing your Google Docs, so everyone can read them more easily.

Grackle comes in two flavours Grackle for Google Docs and Grackle for Google Slides. You just add the extensions to your Google Chrome browser and then launch Grackle from the add-ons menu as you’re creating your Google Slides or Documents.

A screenshot from Google Docs showing how to launch Grackle from the Add-ons, Grackle Slides, Launch menu item

Grackle produces a checklist of common accessibility problems and highlights any of these issues in your documents. It’s usually very straight-forward to fix them.

The most common issues are images without alternative text (descriptive titles of the images), poor contrast between text and background colours and lack of document structure / headings. These are easily fixed and Grackle will show you exactly where these problems appear in your documents.

A screenshot from Google Slides showing the Grackle accessibility advice panel.

Take a look at this website to find out more about the handy features of Grackle.

Disclaimer: Parts of this conversation may have been embellished for entertainment value…

Image Credits: Photo by Jason Leung on Unsplash

Jason Leung 

New Modules for Moodle 2019-20

As one academic year comes to an end, it’s time to start planning ahead. Do you have approval for any new 2019/20 modules?  Would you like to start creating them now?

Take the following simple steps to setup your new Moodle modules.

Step 1

Complete the New Moodle Module Request form on the Service Desk Landing Portal, click on the Log a service request icon.

Three icons each with a different title 1. Report a Fault. 2. Log a service request. 3. My Authorisations

This will bring you to the My Services page, firstly make sure that you are on the All My Services tab, then select the Moodle link.

This screens shows you the All My Service page with the different icons for different services in the university

Step 2

On  the Moodle service page, click on blue Moodle Request on the lower half of the screen.

Three boxes the last one saying Moodle Request

Step 3

From  the Moodle Request page, click on the drop-down arrow alongside What would you like to do? Select Request a new module to be created on Moodle, then click Next. Use the page that appears to input the details of your module. Please make sure that all mandatory fields (denoted by a red asterisk) are completed.

A form to request a new modules to be created in Moodle

Step 4

When you’re happy with the information you have supplied click Finish. Once the form has been submitted you’ll receive an email confirming your request and a reference number.

We’ll get to work creating your site for you and then we’ll send you an email to confirm when it’s ready for you to create. Don’t forget to ask for help from your faculty Online Course Developers, should you need it.

You’ll notice that Moodle modules look a little different this year, as we’ve incorporated a Moodle Baseline template. The Moodle Baseline template features five tabs: welcome, module overview, learning outcomes, reading lists and assessment.  For more information about the Moodle Baseline there is a dedicated website for guidance and help.  Or you can attend one of our TEL Training Moodle Baseline workshops, see our full schedule here.

Credit Image: Photo by Raphaël Biscaldi on Unsplash

Digital Badges

This blog post links, indirectly, to my previous post on gamification. While gamification can help promote learning and engagement in a ‘fun’ way, digital badges can be used to reward and encourage learning. So – what are digital badges?

Digital badges are an excellent way to recognise student achievement and engagement. Badges can be awarded via Moodle on completion of an activity, for example, or after the attainment of a specific grade/mark in a quiz. Upon graduation, students can take their badges with them via Open Badges and export them to a ‘backpack’ service such as Badgr. The badges can also be linked to LinkedIn.

In the words of Dr Joanne Brindley (Senior Lecturer in Education): “The Academic Professional Apprenticeship is delivered via blended learning. As such, it was important to me that I was able to effectively monitor the engagement and development of the course members, on an individual basis. Digital badges were an obvious choice, as they would enable the course members to have the flexibility  and autonomy to focus and work on tasks that met their individual learning needs, in a structured way, whilst also providing the course member and myself with an opportunity to gauge their personal progression.

The other benefit, was the ability to identify and set the criteria for each badge. In this instance, the badges were designed to reflect the values, knowledge and areas of activity in the UK Professional Skills Framework (UKPSF). By using this approach I can be assured, that upon completion, the course members have engaged with the dimensions of the framework required for Fellowship.”

For those new to digital badges here’s a quick ‘how to..’

Before issuing a badge you first have to create it. A variety of tools are available to do this such as Adobe Illustrator or sites such as Accredible Badge Creator (https://www.accredible.com/badge-designer/)  and Openbadges.me (https://app.openbadges.me/) both of which are free to use, Openbages.me is the better of the two.

User interface for creating badges in Openbadges.me

Figure 1 – user interface for creating badges in Openbadges.me

Figure 2 - Moodle Badge created using Open Badges

Once a badge has been created, you will need to download it so it can be uploaded to Moodle for issuing to students.

 

Figure 2 – Moodle badge created using Open badges

 

In Moodle badges are added via the ‘Administration’ menu, which is available by clicking on the cog icon on the top-right of your Moodle page, then clicking on More to access the Badges section (see Figure 3 below) which will allow you to manage and add new badges.

Figure 3 - shows what you'll see in the administrative area in Moodle to create new badges and manage the badges

Figure 3 – Moodle badge manager

In the Badges section, choose ‘Add a new badge’. This will allow you to upload the image for the badge and set various basic details such as a description, issuer and badge expiry date. You can manage your badges here as well

Once the badge has been added, you will need to set up the criteria for the awarding of the badge. To do this, click on ‘Manage badges’.

You can award badges according to one of three criteria: manual by role; course completion; activity completion. (Note: for activity completion you will need to make sure this is enabled via Course settings).

Badges are automatically issued once the set criterion (for example, achieving a certain grade in a selected quiz) has been met. Students can view the badges they have been awarded on the Moodle course page. You will just need to add a Latest Badges block from the ‘Add a block’ menu.

The Mozilla Backpack, which allowed badge recipients to ‘store’ their badges online has now been replaced by badgr (https://badgr.io/recipient/badges) Students would need to download their badges from Moodle and then upload them to badgr. The reason for doing this is so any earned badges can be shared with an employer for example. At the moment badgr is not linked to Moodle but hopefully it will be added in the near future.

Students can view their badges via the ‘Latest Badges’ block in Moodle (this can be added by anyone with editing rights on your Moodle Unit/Course page).

Figure 4 badge details accessed via latest badges block. This images shows student details

Clicking on the badge icon in the Latest Badges block opens up full details of the badge such as recipient and Issuer. From here the student can download the badge to add to their online backpack which will be badgr. It is hoped that once badgr is integrated students will be able to add it to the backpack directly from Moodle.

So, are badges worth having?

One concern often raised regarding the use of digital badges is that, well, aren’t they just a bit inappropriate at university level? Will university students take them seriously?

To overcome the possible scepticism of students it is important to be clear what the badges are being used for. If badges form an element of gamification and/or are linked to assessment then the badges are more likely to be seen as something worth acquiring as argued by Samuel Abramovich (Abramovich, S 2016). The badges can be linked to the acquisition of specific skills required as part of an assessment or awarded based on the achievement of a certain grade. Greater value can be placed on the badges if they are relatively difficult to obtain: there needs to be an element of genuine challenge before a badge can be earned. Badges can also be awarded for completion of a task – however, the effectiveness of this approach is something that would seem to need further research. A project carried out by the University of Southampton (Harvey, F.2017), whereby Geography students were awarded badges as they completed course milestones, found that only 25% of students actually claimed badges as they progressed. The reason for this relatively low take up was not clear.

Outside education, digital badges are now being used by companies such as Dell as part of their assessment programme (see https://er.educause.edu/blogs/2016/9/digital-badges-and-academic-transformation). The more digital badges are recognised by major employers, the more likely students are to view badges as worthwhile. Indeed, a recent case study (Anderson, L. et al (2017) Open Badges in the Scottish HE Sector: The use of technology and online resources to support student transitions. Project Report July 2017. Universities of Dundee, Aberdeen and Abertay) found that that 40% of students would value digital badges if employability were to be enhanced by their use. For lots more useful information on digital badges visit

https://elearningindustry.com/guide-to-digital-badges-how-used

References

Abramovich, S Understanding digital badges in higher education through assessment, On the Horizon, Vol. 24 Issue: 1, pp.126-131 2016, https://doi.org/10.1108/OTH-08-2015-0044

Harvey, F Journal of Educational Innovation, Partnership and Change, Vol 3, No 1, 2017

https://journals.gre.ac.uk/index.php/studentchangeagents/article/view/549

Photo by Melinda Martin-Khan on Unsplash

Melinda Martin-Khan

Online Exams in Moodle

We’ll start to see a lot of online Moodle exams from Monday 29th April.

At this time of year a lot of time is dedicated to preparing for the formal exam weeks to begin. Academics and Online Course Developers are creating questions and testing exam quizzes. The TEL team are testing the Moodle infrastructure and exam reporting, and working with IS to ensure we have enough server resources at key times during the exam period. This year the formal examination weeks will run from Monday 13th May 2019 through to Friday 7th June 2019. It’s worth making a note in your diary about these dates but as I’ll highlight in this blog post, you’ll probably want to set these dates to start from Monday 29th April.

What constitutes an online Moodle exam?

We encourage staff to tag Moodle-based exams with the ‘exam-official’ tag and set appropriate dates. This information, along with data provided by Online Courses Developers, helps us build a picture of the when exams are happening. It means we can spot ‘pinch points’, times where we expect a lot of concurrent exam attempts, which could represent a need for more server resources to be made available. In short if you don’t tag your assessments we’ll find it difficult to guarantee a seamless exam experience for your students.

Tagging also means you can run your online exams in one of our supported secure exam browser environments (Safe Exam Browser, FAQs available here or Chromebooks in secure exam mode). This means students can’t easily access other websites during their exam and makes invigilation a lot easier.

How many online exam attempts were there last year?

During the official exam period last year (13.05.2018–07.06.2018) there were 5426 exams attempts that we all helped support. However, this figure isn’t the full picture. In the two week preceding the exam period 2737 official online exam attempts took place. That’s quite a staggering number of exam attempts happening outside of the time-frame that staff are focussed on supporting and something we should all be mindful of this year. Monday April 29th is the start date for your diaries.

Exams change freeze

IS and TEL enforce a number of Moodle change freezes throughout the academic year. These are periods when no updates can be made to Moodle. We have one in place during the exam period to ensure changes don’t inadvertently interrupt exams. The exam change freeze this year will run from Monday 29th April through to Friday 7th June (inclusive).

How do we monitor exams are going well?

The TEL team gather data from a number of sources to help monitor what’s happening through the exam period. We combine it into a real-time dashboard of where exams are happening and how Moodle is performing. You can see a picture below from last year.

Exam Analytics Dashboard

We rely on support from a number of sources to produce this dashboard. Lead Online Course Developers have their finger on the pulse of when exams will happen and any last minute amendments. In the very near future we’ll be asking again for your help to populate a spreadsheet with the exams you know about. We combine this information with data from student records, which is thorough but lacks local knowledge. We also use Google Analytics, Moodle database and server infrastructure reporting to keep an eye on how our systems our performing. This combined data is extremely useful at spotting pinch points and monitoring how things are running but it’s not as effective as people in faculties such as exam invigilators and online course developers ensuring all is running well and reporting to elearn@port.ac.uk any issues that are encountered.

A new exam theme for Moodle

It’s worth mentioning at this point that we’re close to final testing of an updated version of the Moodle exam theme. This is a stripped down version of our theme intended for use in exams. We’ll provide more information on this in the next few weeks. It will look very similar to the existing exam theme but will be a bit closer to our regular theme in terms of question layout and styles.

Thank You

We just wanted to say a big thank you to everyone involved in making sure the exam period goes well. It’s very much a big team effort and all the work we put in ensures students get as stress-free an experience as possible. I’m sure they appreciate it, I know that the team in TEL certainly do.

If you have any questions about online exams, please get in touch at elearn@port.ac.uk

 

Thank You Image

Image credits: Photo by Lip on Unsplash

Moodle Baseline Launch

Technology Enhanced Learning, Academic Development and DSAA are proud to announce the launch of the Moodle Baseline. The Moodle Baseline is a template and set of best practice advice for Moodle module pages. The release is the culmination of a six month feedback exercise with staff from all faculties along with a pilot with students on Nursing degree programmes.

The Moodle Baseline template features five tabs: welcome, module overview, learning outcomes, reading lists (to launch in the next few weeks) and assessments. Some of these tabs will be automatically populated with data after July 14th in time for the start of the new academic year. The Baseline template will be added automatically when modules are rolled-over or created.

The Moodle Baseline addresses repeated student feedback for more consistency in the layout and content of Moodle modules and makes it easier for students to find key information and assessments.

We hope students and staff find the Moodle Baseline to be a useful tool. Help and guidance information can be found on the following dedicated website. If you have any questions please contact your local Online Course Developers or elearn@port.ac.uk.

Remaking Marking Conference

Along with colleagues from about 30 different UK universities I attended the Remaking Marking: Electronic Management of Assessment conference held on 4 September 2018 at the University of Reading. I came back feeling confident that, here at Portsmouth, we are developing the electronic management of assessment (EMA) in a reasonable way. Our use of Moodle gives us an element of flexibility that some institutions, using other VLEs, are lacking. Furthermore, the drivers for implementing EMA and people’s hopes for this approach appear to be the same here as everywhere else in the sector. On the other hand, academics have some legitimate concerns – DSE worries; offline marking; having to scroll through documents; the functionality and usability of marking tools; the need to take account of disciplinary differences – and these are shared across the sector, Portsmouth included.

One worrying aspect of the conference was the number of institutions that had tried to implement a marks integration project – and failed. It seems strange that data held in one electronic system (the VLE) cannot readily be transferred to another electronic system (the Student Record System (SRS)), but this seems to be the case. It is particularly strange given that the data we want to transfer – student marks – is so important; surely we shouldn’t have to rely on an intermediate stage in which humans can introduce error? We thought we’d cracked the problem here, several years ago, but the proposed solution was not guaranteed to be sustainable at the SRS end. Perhaps the new SRS will open up new possibilities for us.

Some interesting discussions centred around:

  • the use of rubrics, and whether (and how) they should be used more widely;
  • the use of shared QuickMarks – should a central department or section provide a library of generic QuickMarks, containing links to high-quality support resources, for use across a faculty or institution?
  • the increased use of audio feedback – research suggests that students appreciate audio feedback, but only in certain cases.

One suggestion I found particularly interesting came from Dr Rachel Maxwell, University of Northampton. They thought it important to manage student expectations regarding EMA. In particular, they found that students didn’t have a clear idea of what the assessment process entails at university level. 

A student-generated illustration of the assessment process in place at the University of Northampton. (Credit: Katie May Parsons, all rights reserved)  

Header image taken from the Remaking Marking: Electronic Management of Assessment Conference (2018). Birds Migrating in Formation 
(Assessed: 12th November 2018).  Thank you to The University of Reading for letting us use their poster.

 

Moodle Baseline – A new standardised template for all Moodle modules

In recent student surveys it’s become clear that students want more consistency to the layout of their Moodle modules. Students want it to be easier to find key information such as what the module is about, what they will learn and how they will be assessed.

It’s increasingly important that we present content for students in an accessible way so everyone can engage with content easily.

TEL and AcDev have led a feedback exercise with staff from all University faculties, along with a pilot with academics and students on Nursing Degrees delivered by Science. These exercises have helped us establish what the key requirements would be for a standardised approach to the layout of Moodle modules and the development of the Moodle Baseline template.

The Moodle Baseline represents the basic building blocks for starting to build a Moodle module. Here’s a summary of main tabs available within the template.

The Welcome tab allows staff to add a welcome message to students in html format (this could include a welcome video or perhaps link to a discussion forum).

Welcome tab of Moodle Baseline

The Module Overview tab allows a plain text description of the module to be added.

Module Overview of Moodle Baseline

A list of Learning Outcomes can be added to the third tab.

Learning Outcomes tab of Moodle Baseline

The Assessment Summary tab allows for a description of the assessments that a student will be required to complete. There is also a table to keep track of submissions. Students will be able to see the status of their assessment submissions and upcoming important dates. Staff will see progress bars representing how many submissions have been made along with an indicator of how many assignments require marking.

Assessment Summary tab in Moodle Baseline

All new and rolled-over Moodle modules will have the Moodle Baseline template added automatically from March 1st 2019, giving staff time to add content in advance of September 2019.

When the Moodle Baseline launches on March 1st we will also release a web-based resource for guidance on how to complete the template along with useful best practise advice for populating your Moodle module including topics such as marking online and giving effective feedback.

We hope you find the Moodle Baseline a useful tool for creating rich and engaging Moodle modules. If you have any questions please get in contact at elearn@port.ac.uk

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