Tel Tales

Adventures in Technology Enhanced Learning @ UoP

Tag: form

Chromebooks

Mandy Harcup

Have you ever wanted to incorporate some online activity into your session, but don’t have the facility to do so?  Here, in the TEL department we have 30 Chromebooks which are available for morning and afternoon sessions or can be booked for the entire day.

So how do Chromebooks work?
The Chromebooks have two preset profiles that can be assigned through the admin panel. The first is defined as “Classroom mode”, the second is “Exam Mode”.

In Classroom mode the Chromebooks loads a Google login box where the users university details are added. Chrome OS then loads and allows the user to access their work Chrome profile, this will include access to email, drive and any other documents within their Google profile.

Exam mode is much more stringent, and automatically logs into the device and displays the exam landing page. The student would then choose the exam they are expected to take, at which point they are then asked to sign into Moodle with their credentials. They are taken to the title screen of that exam which will display start time, end time (if set) and duration of the exam.

Should there be another requirement for a different Chromebook profile then through discussion with IS it may be possible to create one that would suit the potential need. As an example: Science made a request for exam mode to be enabled with access to a shared Google Drive document that still limited any other web access. This took over a month of testing and development between Science and IS to get the framework working and in place to use. Some requests that have been made however, were not possible and subsequently implementation was not possible.

Unlike standard Chromebooks or laptops, the TEL Chromebooks require a University of Portsmouth Google account as they’re subject to authentication  by Google.  So if you’re thinking of borrowing the Chromebooks to use with external participants, IS will need at least 72 hours notice to give them time to create dedicated accounts. If you required a large number of external accounts you would need to contact IS directly: servicedesk@port.ac.uk

Booking the Chromebooks
If you would like to borrow the Chromebooks we would require you to complete the TEL Chromebook Booking, Enquiry Form

This form asks:

  • How many Chromebooks do you require?
  • Which mode do you require?
  • Session Date
  • Session Start Time
  • Session End Time
  • Session Name
  • Session Location

You’ll need to complete an individual form for each session that you require the Chromebooks for. To make sure that the Chromebooks are in the correct mode we require a minimum of 72 hours from your initial booking to when you require the devices. Chromebooks are transported in wheel-able flight cases (15 Chromebooks per case), therefore it would be your responsibility to get them transferred to where you need them.  We’ll make sure that they’re ready at least 30 minutes before your session starts, for you come to collect them.

If you’re interested in borrowing the Chromebooks, but not sure in what capacity and would like further explanation or demonstration then please contact elearn by either telephoning extension 3355 or email us at elearn@port.ac.uk and we can provide some advice on how they have been used before around the University.

 

Bespoke TEL Training Sessions

Mandy Harcup

During August and September, TEL (Technology Enhanced Learning) will only be offering bespoke training sessions as the normal training room will be out of action due to building works. The usual timetabled TEL training sessions will resume in October.

Bespoke sessions can be either 1-2-1 or group sessions.

Informal 1-2-1 sessions can be held at your desk, or if there are several of you interested in a session and you have a room available, you can request  a more structured group session. Topics for bespoke sessions can be based around our traditional TEL programme, or we can tailor the session to answer any specific questions or needs that you require.

Please complete a Bespoke Training Request form (see below) and simply tick the box next to the session you would like training on. If you tick ‘Other’ please give a brief explanation of the topic you wished to be covered in the session. Complete with the date on which you would like your training session to take place, along with your preferred time and finish it by clicking ‘SUBMIT’.

Please click here for the Bespoke Training Request form:

Bespoke Training Request Form

Once we receive your form, a member of  the TEL team will contact you to confirm your training arrangements.

To view the full description of our training sessions, please see the

TEL Training Calendar.

NB Bespoke TEL training sessions can also be arranged throughout the year.

 

Did you know? – Self Service Forms

Mandy Harcup

We often receive numerous emails containing the questions above in the TEL department. After a few emails back and forth, it is only when we are finally given all the information required, can we complete the request. To make this process easier for both parties, we have collaborated with IS to create some forms for you to complete.

The Moodle Request forms are now available for all staff to use on the Self Service portal  (https://servicedesk.port.ac.uk/sw/selfservice/portal.php#home). These forms are in the same format as other forms in the portal. Those of you who have used the forms before will know, they are easy to follow.

To use these forms, go to your Self Service Portal, click on ‘Sign In’, then click on the ‘Log a Service Request’. You can click either the large square box or the smaller tab under the Home tab, on the left-hand side.

self service portal dashboard

Once on the next page scroll down to the ‘Your Services’ block, where you will see the ‘Moodle Request’ icon.  When you click on the icon, it will take you to the ‘Service Details’ (Moodle Request) section. Here you’ll see three options to choose from:

  • Add staff to a unitmoodle request icon
  • Creating an account for an external person
  • Create a new unit

Here is the block you will see:

moodle request screen

Click on the option you require and complete the necessary information.

Here is an example of how to give a member of staff access to a unit in Moodle:

grant staff access screen

Click on the circle next to ‘Grant staff access to a Moodle unit’ then click on the ‘Next’ button, this will take you to the next part of the form.  Information required to complete these boxes are: (1) unit code or the URL, (2) the person’s full name (as you start to type, the box will offer you names – if you see the person you want, click on them) or username and (3) the level of access required. To help you, there is a drop down arrow on the right hand side so you can choose one of the five roles.

staff access to moodle unit

If you’re happy with the information you have supplied click the ‘Submit’ button. If not, you can always click the ‘Back’ button to go back to the previous page. Once the form has been submitted, the next screen to appear will give you a reference number, at the same time an email will appear in your email box confirming the details you have requested.

moodle request email

If you then click on the ‘Home’ button on Self Service Portal, you will see that your request is the first reference in the ‘Recent Request’ section.

What happens next

Service Desk will assign your query to the DCQE Group who will email you back confirming your request has been actioned.

The other two forms follow the same pattern, simple and easy to complete. Should you have problems understanding the questions there is a help section.
When you click on the here link, a new page will appear explaining the questions in more depth.

Another important feature of these forms are that the questions marked with asterisks  are mandatory and must be complete otherwise the form will not let you move on.  Should you miss one of these answers, a box will appear asking you to check your answers and try again, just click on the ‘OK’ button and you will be taken to the box that has not been completed. Add the information required then click ‘Next’ or ‘Submit’.