Adventures in Technology Enhanced Learning @ UoP

Category: Covid-19 (Page 2 of 2)

Guest Blogger: Fiona Cook – Isolation Reflections and Co-worker Jealousy

A month ago I posted on LinkedIn, sharing what I’d learnt about working from home after doing so for three weeks. Yesterday, I was asked if my advice would still be the same and I realise that seven weeks of home working, with an unknown number of weeks left, meant it wouldn’t be. 

There are still a few basics that help me. I only work at my desk, in my spare room, so that I can keep a work-life balance and switch off when I’m done for the day. I also have space from my boyfriend so that we can catch up with friends independently, as we would do in the outside world. The rest, however, has evolved a bit since I first shared it.

Two computer screens on and a cat sitting on a chair in front of them looking at the screens

I’m now less fussed about dressing as I would for work every day. Although I’m lucky to have a fairly decent desk set-up it’s not completely optimal, so I have put a bit more value on being comfortable in what I wear. This also helps ensure I have time for a workout at lunch, which is actually something I’ll surprisingly miss when I’m back in the office. And no-one can see my trackies in a video meeting, anyway! 

I drink less hot drinks when the weather is warmer but I’m still making sure I’m taking breaks when I need them. There’s a quote I’ve seen a lot which is “You are not working from home; you are at your home during a crisis trying to work.” This really resonates with me and it’s a great reminder that things aren’t normal right now and we can’t be expected to act as if they were. My boss has been flexible and supportive and I know that it’s okay if I’m not quite with it sometimes. 

Staying in touch with people, both for work and socially, hasn’t been too hard – even with the odd technical glitch. However, last week a lot of people seemed to be getting fatigued with lockdown and I actually felt socially drained. I’ve found that people are reaching out more than usual and whilst it’s great to know that friends want to stay in touch I felt my introverted self wanting to hide after four days of video calls and messages from numerous group chats. My boyfriend and I now make sure one evening a week is a phone-free film night so that we can focus on ourselves and not be glued to screens all the time. I also try not to feel bad about ignoring my phone when I need to switch off, and my friends completely understand when I explain why I’ve gone awol. That being said, despite the anxiety of having video calls with friendship groups for the first time, I arranged a video quiz with friends who I ordinarily might not have seen as a group and it was really wonderful to see their faces. 

I’ve also not gone on many walks lately. As I don’t drive I already had a recurring food delivery pre-lockdown and the deliveries are slowly becoming more reliable so I haven’t often had to go out, which I’m grateful for. Part of me feels like I’m wasting the sunshine and Pompey seafront, but I’m able to work out in my lounge and sit in the garden so I can still get exercise and fresh air. I want to go out, and I imagine I will soon, but I know it’s safer at home so I’m trying not to beat myself up for staying safe when I can. 

It’s not easy, especially as people close to me have to go out to work or deal with difficult employers, but we all need to work out what is best for us and our individual circumstances without comparing everything we do. I’ve only baked twice, I’d already recently started exercising, and I’m not learning any new skills. It’s okay to focus on your wellbeing to get through this and not emerge as a new shiny version of yourself, which is definitely worth remembering during Cat curled up fast asleep on a cover Mental Health Awareness Week. Be kind, to others but also to yourself.

Oh, and I’m also still very jealous of my new colleagues who sleep all day.

 

 

Credit Image: Photo by Mish Vizesi on Unsplash

Guest Blogger: Ankur Shah – Are we ready to deliver Online Learning?

Overview

With COVID-19, teaching delivery has had an impact across the higher education sector. With the unknown of lockdown being lifted, higher education across the UK faces a challenge of delivering courses online for the new academic year. This post considers options, suggestions from the University of Portsmouth perspective and identifies how the university can be ready to deliver online teaching.

Challenge

Everyone across the university had to change the way they deliver teaching when the lockdown or closure of university premises was implemented. Academic members have had to not only figure out what technology to use, but have also needed to think about how the technology they use fits in with the pedagogy for their modules.

The second challenge was to think about the implications on  assessments and exams and how they would be conducted online.

There was a requirement to provide essential training or tools to our academic colleagues for delivering teaching online and also a concern over student engagement due to the suspension of face to face teaching.

How did we overcome the challenges?

BAL Staff Help Pages

In order to ensure teaching can be delivered and support can be provided to both staff/students, there was an initiative to design a one stop support page defining all the necessary tools, technology and pedagogical approaches academics can use to deliver their teaching. We directed staff to our faculty support page and also TEL’s elearning tool site. Within our faculty we started email communication everyday highlighting key tools/technology and training guidance to academic members to make this period as smooth as possible for them. 

There was also constant communication with the students on a regular basis to reassure them in this pandemic period. Support teams across the university worked really hard to ensure that staff/students can access the Virtual Learning Environment (VLE) Moodle without any issues.

From an academic perspective there were some very good practices noticed within our faculty in terms of using the technology to integrate with the pedagogy of learning. Recording tools (Camtasia, Screencastify, PowerPoint Recording) were used extensively to create short recordings followed by longer ones for the lecture/seminar – examples can be found on the BAL Good Examples – Modules on Moodle. Video conferencing applications (Webex and Google Meet) were used in high demand to conduct live sessions, record student presentations for assessments, seminars etc.

Looking forward

Being the uncertainty of the country, due to COVID-19, no one knows when face-to-face teaching will resume and there are plans for the university to consider delivering online teaching for the new academic year.

If we look back on how the university approached this before Easter when the lockdown was implemented, we can argue that quite a lot of things were done on the fly such as using Google meet for sessions, recording using Powerpoint recorder if no access to Camtasia or recording software, or finding other tools that are not supported but still did the job in terms of delivering teaching.

However going forward this can’t be the case, for the new academic year if the plan is to deliver online teaching then we need to consider the following…

  1. A robust lecture capture solution with the capability of captioning to ensure recordings are fit from the accessibility side of things as well (this can be beneficial for distance learning and on campus delivery).
  2. Provide essential training to academic members to deliver their teaching smoothly.
  3. Identify the preferred application to deliver live sessions that can integrate easily with Moodle (Webex or Google Meet). 
  4. Implement a standard structure across Moodle pages to keep consistency.
  5. Identify how students engage with the content on Moodle pages (i.e. thinking about specifying time a student might require to complete an activity or read an resource).
  6. With regards to online submissions of coursework, have a standard deadline time across the university.
  7. Consider the communication channel you will use with the students (emails, forums on Moodle, video chat etc.).
  8. Think about how attendance can be monitored during the interim period of online teaching.
  9. Ensure all the materials uploaded on Moodle pages are easily accessible for the students.

Conclusion

Based on the consideration made above and also from experience, the university needs to take action on this rapidly, as there is less time to act on the changes mentioned above. Once the academic year starts, students attending, whether on or off campus, will have expectations to get value for their money. There is also a potential expectation on a lecturer to design their materials fit for online, so stating the requirements to them as early as possible could prove beneficial.

Ankur Shah

Ankuh working remotely.

Credit image: Photo by https://pixabay.com/illustrations/online-library-education-book-4091231/

Staying Healthy

Lockdown has been in place for around 5 weeks now and in our own way we’re trying to cope and work from home. How are you doing? Remember, don’t be too hard on yourself, you’re doing the best you can in unusual circumstances.  

Right at the beginning of the pandemic the Technology Enhanced Learning (TEL) team put together some tips on working from home.  Marie’s blog post ‘Are you ready to work from home? – Tips from TEL’ was published on the 23rd March. If you haven’t read it yet, grab a drink and have a read -there could be some advice here which might just help you! Also in this blog are the links to the eLearning Tools Site which features useful resources and information on working from home, particularly teaching remotely for staff at the University of Portsmouth. 

Whether you’re a student or a member of staff, staying inside and staying healthy is everyones’ main priority at the moment. Many students are probably used to shutting themselves off for hours while they work on their latest assignment or revise for an exam. However, for a lot of people this is the first time they’ve had to work from home, life as they know it has certainly changed. Being able to log onto a device and access work or study materials is only one part of remote working. Having a routine, some physical activity and making sure you take regular screen breaks are just as important for your wellbeing.

Get Dressed

How many of you thought it’d be great just to lay around all day chilling out in your pjs and laying on the settee, whilst working on your laptop? By keeping to your normal morning routine of getting dressed, making breakfast etc, these activities all help your mind to adjust from sleep-mode to work-mode. I’ll be honest I’m not wearing the same clothes I’d wear for work, but what I am wearing are the clothes I exercise in. This is so that when I have a break, I can jump on my exercise bike, no excuses. 

Move 

For those of you with a smartwatch you’ll be familiar with a buzz on your wrist 10 minutes before the hour if you haven’t got around to walking 250 steps.  Don’t ignore the buzz, it serves two purposes. The first, is you need a screen break, but don’t go from your screen to another kind of screen, like your mobile. The second reason is for some activity: get up and move around, pop along to the kitchen and grab yourself a drink (water is good to keep you hydrated) or check on the rest of your family. If you don’t have a smartwatch, set the alarm on your mobile.  

Lunch Break

Whilst working at home it’s easy to forget about your lunch break, don’t!!  More than anything it’s especially important at the moment, it’s time for you to step away from the computer/laptop. Now’s the opportunity to take a walk around the block, get some fresh air or log onto Facebook and follow one of the UoP Sports live sessions. Try to do some kind of activity. Maybe spend time with your family or if you have a garden and it’s dry, take your lunch outside and have a picnic!

Log OffChild playing on the living room floor whilst a lady's faded in the background looking at a laptop

It’s important to maintain a good work-life balance, so after working on and off for eight hours (remember to take short breaks often, and long breaks, less often) or so, log off.  When working from home it’s easy to ignore the separation between professional and personal time, don’t! If you’re lucky and you have a separate room as an office, log off and close the door behind you.  If, like me you’re sitting at your dining room table, log off and put your laptop away. Remember, your home “office” is also your personal space, a place for relaxing and recharging your batteries.

21 Day Self-Care Challenge

The challenge may have started already, but you can start your 21 days at any time.The aim is to help to increase our own self-care with simple tools, strategies and personal challenges to get us through this difficult time. Small changes can have such a huge impact, to your wellbeing. Read more about the challenge in the Isolation Motivation – are you up for the challenge? blog post. Then let us know in the comments box which two things you’re going to drop and the two you’re going to take up.

Positive Pictures from TEL

If you have a minute or two go to our Instagram account #telportsmouth and here you’ll find that we’ve been sharing with our audience some great positive photos taken by members of the TEL Team whilst they’ve been out and about on their daily exercise. Enjoy!

For a more concise interpretation of working from home please refer to Marie Kendall-Waters blog post: Are you ready to work from home? Tips from TEL.

Areas covered in the blog post are:

  1. Create a dedicated work space
  2. Use to-do lists
  3. Learn to deal with distractions
  4. Take regular breaks
  5. Don’t lose touch with your colleagues
  6. Make sure to drink and eat
  7. Make working comfortable
  8. Deal with being disconnected
  9. Don’t be hard on yourself

For regular updates and tips for working at home following us on Instagram #telportsmouth and/or on our Twitter account @TelPortsmouth

Credit image: Photo by Charles Deluvio on Unsplash and Photo by Emma Matthews Digital Content Production on Unsplash

Isolation motivation – are you up for a challenge?

We are now 4 weeks into social distancing, lockdown can feel isolating and it’s difficult to get used to this new way of living. We are missing socialising with our friends and family and it can often feel hard to feel productive when working from home – we’re trying to juggle lots of things at one time, whilst confined to our homes – it’s hard!  Trying to find time to exercise regularly and eat the ‘right’ food takes effort, it’s easier to snack on sweet treats and binge watch box sets on Netflix. Are you feeling sluggish, could do with a zap of energy? Then why not try the 21-day-self-care challenge!

Want to know more?

Sodexo (the company that manages and maintains our Employee Benefits Platform) have teamed up with Simon Schmid, an experienced lifestyle coach, who will be helping Sodexo run a free ‘21-day self-care challenge’ from 20th April (this Monday coming!). The aim is to help us to increase our own self-care immediately with simple tools, strategies and personal challenges to get us through this difficult time. Sounds good right?

Apparently, there’s a rule that says:

it only takes 21 days to change a habit but do it for 90 days and it can completely change your life!

So who’s up for it and what do we have to do?

There are 3 steps we have to follow on the 21-day-self-care challenge …

STEP 1

Open the self-care challenge list here and choose 2 things to drop from your life for 21 days from Monday 20th April.

For me it has to be:

  1.  All white carbs, or bread and,
  2.  Sugar (inc. sweets, chocolate and fruit juice)

Since lockdown we’ve been eating A LOT of white bread, so that’s definitely got to change. Easter hasn’t helped with the chocolate intake, we’ve been snacking more on the sweet stuff, which isn’t good, it’s going to be difficult as I have two little ones (a 2 year old and a 4 year old) and sometimes I need the SUGAR to get through the day lol! Since social distancing we haven’t had a takeaway, we don’t drink fizzy drinks, I could probably do with turning off my work-app notifications and not spending so much time on social media too. It’s pretty difficult to find just 2 things to drop!

STEP 2

Now choose 2 things you’d like to add into your life for 21 days from Monday 20th April.

Again for me, it has to be:

  1. Drink 2L of water per day and, 
  2. Extra 2,000 steps a day (try to get above 10,000 a day)

I could definitely do with upping my water intake on a daily basis. It would also be good to do more regular exercise and set myself a challenge of increasing my daily steps on my Fitbit.

I’m pretty good with catching up with people and making sure everyone is ok and we are keeping daily journals of what we are doing through home-schooling apps and Instagram. However, I’m not so great on making time for ‘me’ but think that’s just a ‘Mum thing’ – I do think the exercise and water intake will help me to feel a bit more energised and motivated, which can only be a plus for me at the moment.

STEP 3

Start your individual journey with Sodexo and Simon on 20th April. They’ll be hosting bi-weekly videos from Simon including motivational talks, Q&A sessions and expert advice. They’ll also have a dedicated Facebook page for us to follow and interact with other challengers, which I’ll add to this post on Monday – so keep your eyes peeled!

So who’s going to join me?

Pop your 2 things you would drop and the 2 things you would add below in the comments. In 21 days time I’ll write another post reflecting on my 21-day-self-care challenge and how I got on – wish me luck and best of luck to those that are doing it with me!! 

Update

Have you started your 21-day-self-care challenge? As promised here is a link to access the dedicated Facebook page for you to follow others taking on the challenge! 

Working Down Under

On the second week of our holiday Down Under visiting family in Australia, it became apparent that getting home was going to be a problem! No matter how long we stayed on the phone or how many people we contacted online, the reality of getting back to the UK, to be back for work for Monday 30th March, was getting further and further away – what was I going to do?

Having worked from home in the past, I knew what I was going to need a laptop and wifi – easier said than done from Australia!  By then the country had started to lock down, shops were shutting, those people that could were asked to work from home and social distance was the name of the game. The news reports on the TV were saying prices of laptops were increasing, and a shortage may occur whilst shops restock. Two shops later we found a laptop in our price bracket, then the hunt for a dongle or wifi, one way or another, commenced. Five shops later with a dongle securely in our pockets we went ‘home’ to see if I could access all the relevant areas I needed to be able to start work on the Monday.

The first thing I did was add the Virtual Private Network (VPN) onto the laptop. Connecting to the VPN allowed me to access University services as if I were on campus. After adding this and connecting to GlobalProtect, I went to AppsAnywhere.  Here I could start checking to see if I could access the applications required to do my work. The only site I seemed to have problems with was getting onto the Employee Self Service, as I wanted to check to see what annual leave I had left, as when (and if) we were able to get flights home, I knew I’d need time off.  However, I’d been in contact with my manager since 23rd March giving him updates on our predicament and letting him know of the procedures I had put into place to start work on Monday 30th March.Blue sky, a golden sandy beach and the sea rolling in at a distance

Logging in on Monday 30th March was a little surreal, knowing that my colleagues were either in bed or just going to bed!  As you can imagine there were loads of emails to start working through and information about COVID-19 – the main topic. My plan was to work for so many hours, take a break, have lunch, get some exercise, then log back on to work the last few hours at the same time as my colleagues so I could touch base with everyone. This system worked very well for me, I’ve been able to access all areas and I’ve messaged my colleagues using ‘Slack’ and even had a few GMail Hangouts video calls which were great, but made me homesick.

On Friday 27th March we were lucky enough to purchase tickets for Saturday 4th April, so fingers crossed by the time this blog is published I’ll be home.

Credit Image: Photo by Ondrej Machart on Unsplash

First Image: Casarina Beach where I took my daily exercise

Second Image: On Google Hangouts chatting with Marie Kendall-Waters

 

Are you ready to work from home? – Tips from TEL

As the UK prepares to work from home this week, many people might be feeling a little anxious and overwhelmed by the sudden thought of working remotely. Although working from home is a common practice for most of us within the TEL team, we are aware that this isn’t the case for everyone. Working remotely can provide benefits but it can also pose challenges. The TEL team have been working hard to develop an eLearning Tools Site which features useful resources and information on working from home, particularly teaching remotely for staff at the University of Portsmouth. Throughout the weeks we will be reflecting on the benefits and challenges that we experience through working from home, the tools we have used, and how those tools may have helped or hindered us!

Here are some tips for the week ahead. I hope you find them useful for working from home.

Create a dedicated work space

Some of us are fortunate enough to have a spare room that we can easily transform into quiet office space. For those of us who don’t (myself included!) it’s important to find an area that can be used for working. For me, it’s the dining room table, where I have my desktop set up and space for books, notepads etc.

Use to-do lists

It’s useful to have to-do lists – things you want to get done every day. This keeps you focused and on track. However, don’t beat yourself up if you don’t get everything completed: tomorrow is another day and some days can be more productive than others. I always have a list of to-dos on the go, whether it’s on my phone, on a note pad or on post-it notes. This way I feel a sense of achievement when I can tick off the items.

Learn to deal with distractions

It’s easy to get distracted at home and, for some of us during the covid-19 outbreak, it will be even harder while our families are at home too. Allow yourself to surf the internet for 5 minutes – it might provide some inspiration and fuel you to return to your work – but don’t binge-watch box sets on Netflix!

Take regular breaks!

Make sure to take regular breaks from the screen: sit in the garden for 5 minutes and get some fresh air, or go and make a cup of tea. If you can, go for a little walk: it’s so important to move and exercise – you’ll feel so much better for doing so!

Don’t lose touch with your work colleagues

As a ‘veteran’ of working from home, Slack has been brilliant in connecting me with my work colleagues. You can set up channels for different discussion topics and receive notifications as a when people post. There are other apps you can use, such as Zoom and House Party (which is great to use with friends and family whilst social distancing). Working from home can often feel isolating so staying in touch is essential for your wellbeing.

Make sure to drink and eat

It’s so important to look after yourself and ensure you make time to stop for lunch and drink enough water. This is something that I need to personally work on in the coming weeks, as I often skip lunch, snack and don’t drink enough water!  It can be difficult to consciously stop when you are engrossed with work.

Make working comfortable

Do what you can to make your workspace at home as comfortable and functional as possible. Working an eight-hour day in a bad chair is uncomfortable for your body and your mind!

Deal with being disconnected

All technologies can be glitchy at times. Remember: if you do lose your connections, maybe in a video conference, don’t worry – everyone is in the same boat and we’ll muddle through together!

Don’t be too hard on yourself

We’ve all found ourselves in a new situation, even for those that regularly work from home. It’s going to be challenging for all of us in lots of different ways, so it’s important to not be too hard on ourselves. We may find some days are more productive than others. We all need to adapt to a new routine, a new way of working and living.

and finally . . .

Good luck to everyone – remember there is support within your faculties and departments so make sure to use them.

Please continue to follow us on Tel Tales, YouTubeTwitter and Instagram where we will be sharing more tips and information. If you would like to share your experiences of working remotely on Tel Tales then please get in touch with me at marie.kendall-waters@port.ac.uk

 

Credit image: Photo by Agnieszka Boeske on Unsplash

 

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