Mandy Harcup

Have you ever wanted to incorporate some online activity into your session, but don’t have the facility to do so?  Here, in the TEL department we have 30 Chromebooks which are available for morning and afternoon sessions or can be booked for the entire day.

So how do Chromebooks work?
The Chromebooks have two preset profiles that can be assigned through the admin panel. The first is defined as “Classroom mode”, the second is “Exam Mode”.

In Classroom mode the Chromebooks loads a Google login box where the users university details are added. Chrome OS then loads and allows the user to access their work Chrome profile, this will include access to email, drive and any other documents within their Google profile.

Exam mode is much more stringent, and automatically logs into the device and displays the exam landing page. The student would then choose the exam they are expected to take, at which point they are then asked to sign into Moodle with their credentials. They are taken to the title screen of that exam which will display start time, end time (if set) and duration of the exam.

Should there be another requirement for a different Chromebook profile then through discussion with IS it may be possible to create one that would suit the potential need. As an example: Science made a request for exam mode to be enabled with access to a shared Google Drive document that still limited any other web access. This took over a month of testing and development between Science and IS to get the framework working and in place to use. Some requests that have been made however, were not possible and subsequently implementation was not possible.

Unlike standard Chromebooks or laptops, the TEL Chromebooks require a University of Portsmouth Google account as they’re subject to authentication  by Google.  So if you’re thinking of borrowing the Chromebooks to use with external participants, IS will need at least 72 hours notice to give them time to create dedicated accounts. If you required a large number of external accounts you would need to contact IS directly: servicedesk@port.ac.uk

Booking the Chromebooks
If you would like to borrow the Chromebooks we would require you to complete the TEL Chromebook Booking, Enquiry Form

This form asks:

  • How many Chromebooks do you require?
  • Which mode do you require?
  • Session Date
  • Session Start Time
  • Session End Time
  • Session Name
  • Session Location

You’ll need to complete an individual form for each session that you require the Chromebooks for. To make sure that the Chromebooks are in the correct mode we require a minimum of 72 hours from your initial booking to when you require the devices. Chromebooks are transported in wheel-able flight cases (15 Chromebooks per case), therefore it would be your responsibility to get them transferred to where you need them.  We’ll make sure that they’re ready at least 30 minutes before your session starts, for you come to collect them.

If you’re interested in borrowing the Chromebooks, but not sure in what capacity and would like further explanation or demonstration then please contact elearn by either telephoning extension 3355 or email us at elearn@port.ac.uk and we can provide some advice on how they have been used before around the University.